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By creating an account you are agreeing to the Privacy Policy.

Privacy Policy

Effective Date: 31 Jan 2026

Canadian Alumni (“we,” “us,” or “our”) is committed to protecting your privacy and handling personal information in a transparent and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you access or use the Canadian Alumni website, platform, and related services (collectively, the “Platform”).

By using the Platform, you consent to the practices described in this Privacy Policy.

1. Scope and Application

This Privacy Policy applies to all users of the Platform, including visitors, registered members, group administrators, and event organizers.

We collect, use, and disclose personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any applicable provincial legislation.

2. Information We Collect

a) Information You Provide Directly

We may collect personal information that you voluntarily provide, including:

Name, email address, and contact details
Account credentials and profile information
Education, affiliation, profession, interests, or community-related details
Communications sent through the Platform (messages, posts, comments)
Event registrations, RSVPs, and related details
Any other information you choose to submit

b) Information Collected Automatically

When you use the Platform, we may automatically collect:

IP address and device identifiers
Browser type, operating system, and referring URLs
Pages viewed, features used, and interactions with the Platform
Date and time of access

This information is used for analytics, security, and platform optimization.

c) Cookies and Similar Technologies

We use cookies and similar technologies to:

Maintain user sessions and authentication
Remember preferences
Analyze usage and performance

You can manage cookie preferences through your browser settings. Disabling cookies may affect certain features of the Platform.

3. How We Use Personal Information

We use personal information to:

Provide, operate, and improve the Platform
Create and manage user accounts and communities
Facilitate communication between members
Organize and manage events and groups
Respond to inquiries and provide support
Send service-related or community-related communications
Monitor usage, security, and compliance with our Terms of Service
Comply with legal and regulatory obligations

We do not sell personal information.

4. Legal Basis and Consent

We collect, use, and disclose personal information based on:

Your consent (express or implied)
The purposes for which the information was provided
Legal or regulatory requirements

You may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawal of consent may limit your ability to use certain features of the Platform.

5. Disclosure of Personal Information

We may disclose personal information:

To other users, as determined by your privacy settings and participation in groups or events
To service providers who support platform operations (e.g., hosting, analytics, email delivery)
To comply with legal obligations, court orders, or lawful requests
To protect the rights, safety, or security of Canadian Alumni or its users

Service providers are permitted to access personal information only as necessary to perform services on our behalf and are required to protect it.

6. Data Storage and International Transfers

Personal information may be stored and processed in Canada or in other jurisdictions where our service providers operate.

When information is transferred outside Canada, it may be subject to the laws of those jurisdictions. We take reasonable steps to ensure an appropriate level of protection is maintained.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

When information is no longer required, it is securely deleted or anonymized.

8. Safeguards and Security

We use administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, or disclosure.

No system can be guaranteed to be 100% secure, and users are responsible for maintaining the confidentiality of their account credentials.

9. Your Rights and Choices

Subject to applicable law, you have the right to:

Access your personal information
Request corrections to inaccurate or incomplete information
Withdraw consent (where applicable)
Request information about our privacy practices

Requests may be submitted using the contact information below.

10. Children’s Privacy

The Platform is not intended for individuals under the age of 18.

We do not knowingly collect personal information from minors. If we become aware that such information has been collected, we will take steps to delete it.

11. Third-Party Links and Services

The Platform may contain links to third-party websites or integrations.

We are not responsible for the privacy practices of third parties, and this Privacy Policy does not apply to those services. Users should review third-party privacy policies independently.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Changes will be reflected by updating the “Effective Date.” Continued use of the Platform after changes take effect constitutes acceptance of the revised Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of personal information, please contact:

Canadian Alumni
Email: info@canadianalumni.ca