Privacy Policy
Effective Date: 31 Jan 2026
Canadian Alumni (“we,” “us,” or “our”) is committed to protecting your privacy and handling personal information in a transparent and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you access or use the Canadian Alumni website, platform, and related services (collectively, the “Platform”).
By using the Platform, you consent to the practices described in this Privacy Policy.
1. Scope and Application
This Privacy Policy applies to all users of the Platform, including visitors, registered members, group administrators, and event organizers.
We collect, use, and disclose personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any applicable provincial legislation.
2. Information We Collect
a) Information You Provide Directly
We may collect personal information that you voluntarily provide, including:
- Name, email address, and contact details
- Account credentials and profile information
- Education, affiliation, profession, interests, or community-related details
- Communications sent through the Platform (messages, posts, comments)
- Event registrations, RSVPs, and related details
- Any other information you choose to submit
b) Information Collected Automatically
When you use the Platform, we may automatically collect:
- IP address and device identifiers
- Browser type, operating system, and referring URLs
- Pages viewed, features used, and interactions with the Platform
- Date and time of access
This information is used for analytics, security, and platform optimization.
c) Cookies and Similar Technologies
We use cookies and similar technologies to:
- Maintain user sessions and authentication
- Remember preferences
- Analyze usage and performance
You can manage cookie preferences through your browser settings. Disabling cookies may affect certain features of the Platform.
3. How We Use Personal Information
We use personal information to:
- Provide, operate, and improve the Platform
- Create and manage user accounts and communities
- Facilitate communication between members
- Organize and manage events and groups
- Respond to inquiries and provide support
- Send service-related or community-related communications
- Monitor usage, security, and compliance with our Terms of Service
- Comply with legal and regulatory obligations
We do not sell personal information.
4. Legal Basis and Consent
We collect, use, and disclose personal information based on:
- Your consent (express or implied)
- The purposes for which the information was provided
- Legal or regulatory requirements
You may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawal of consent may limit your ability to use certain features of the Platform.
5. Disclosure of Personal Information
We may disclose personal information:
- To other users, as determined by your privacy settings and participation in groups or events
- To service providers who support platform operations (e.g., hosting, analytics, email delivery)
- To comply with legal obligations, court orders, or lawful requests
- To protect the rights, safety, or security of Canadian Alumni or its users
Service providers are permitted to access personal information only as necessary to perform services on our behalf and are required to protect it.
6. Data Storage and International Transfers
Personal information may be stored and processed in Canada or in other jurisdictions where our service providers operate.
When information is transferred outside Canada, it may be subject to the laws of those jurisdictions. We take reasonable steps to ensure an appropriate level of protection is maintained.
7. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
When information is no longer required, it is securely deleted or anonymized.
8. Safeguards and Security
We use administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, or disclosure.
No system can be guaranteed to be 100% secure, and users are responsible for maintaining the confidentiality of their account credentials.
9. Your Rights and Choices
Subject to applicable law, you have the right to:
- Access your personal information
- Request corrections to inaccurate or incomplete information
- Withdraw consent (where applicable)
- Request information about our privacy practices
Requests may be submitted using the contact information below.
10. Children’s Privacy
The Platform is not intended for individuals under the age of 18.
We do not knowingly collect personal information from minors. If we become aware that such information has been collected, we will take steps to delete it.
11. Third-Party Links and Services
The Platform may contain links to third-party websites or integrations.
We are not responsible for the privacy practices of third parties, and this Privacy Policy does not apply to those services. Users should review third-party privacy policies independently.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Changes will be reflected by updating the “Effective Date.” Continued use of the Platform after changes take effect constitutes acceptance of the revised Privacy Policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our handling of personal information, please contact:
Canadian Alumni
Email: info@canadianalumni.ca